Beta Programme — Currently in testing at select Emergency Departments. Free access for early adopter sites
simple and functional
Pragmatic, quality-of-life features built for clinicians, by a clinician.
Full rota management for your department. Shift marketplace, cover planning, staff admin, analytics, and PA/hours ledger.
Track your shifts, generate ICS feeds, share your rota, view your statistics. Free during beta — your personal workspace.
EDRota is focused on what matters most: helping healthcare workers manage their shift work, swaps, and locum cover. Simple, pragmatic, and designed around the realities of clinical life.
Features every clinician uses day to day. Check your rota, swap a shift, share your schedule — no training needed.
Three views — Detailed, Simple, and Calendar — plus a Today view showing who's on right now. Built for shift work and annualised rotas.
Staff give away, pick up, or swap shifts peer-to-peer. Handles the frequent swaps and last-minute changes that EDs demand.
Share your personal schedule with family via a private link. They see your shifts for the next few months — no login needed.
Subscribe to your shifts in Google Calendar, Outlook, or Apple Calendar. Filtered feeds with timezone support — your rota stays in sync automatically.
Announcements, leave records, and daily notes — scoped to your department. Everyone stays in the loop.
See who's working right now at a glance. A live staffing snapshot for any date — useful for anyone picking up the phone.
Find staff by partial name, nickname, or approximate spelling. Handles typos and transliterations of foreign names gracefully.
See every change to your shifts in one place — assignments, removals, time updates, swaps. No more wondering "who moved my shift?".
One rota, three ways to look at it. Detailed shows staff across columns with dates down the side. Simple groups by shift type so you see who's covering each slot. Calendar gives you the familiar month grid. And the Today view shows exactly who's on right now.
The reality of ED life: people swap shifts constantly. The marketplace lets staff give away, pick up, or swap shifts directly with each other — no email chains, no WhatsApp groups, no chasing managers.
Staff can share their personal schedule with family, friends, or anyone who needs to know when they're working — via a simple private link. No login required. The recipient sees a clean, read-only view of upcoming shifts with list and calendar views.
Power tools for rota leads and managers. Keyboard shortcuts, bulk operations, and undo — built for speed.
Build reusable shift patterns from your templates — a week of nights, a rolling SHO rotation, weekend cover. Deploy to the rota in one click.
Define how many of each shift type you need per day of the week. When the rota falls short, amber gap indicators appear across all views — gaps are impossible to miss.
Multi-select cells, assign shifts or leave in bulk, unfill or delete in one go. Undo everything with Cmd/Ctrl+Z. Keyboard shortcuts for power users.
Bulk-add new staff in seconds with auto-generated PINs, instant role assignment, and printable PIN slips. Built for rotation changeover day.
Auto-fill bank holidays from an online database or add custom ones. Holiday dates are highlighted in rose across the rota, diary, and statistics views.
Role-based permissions, PIN identity for shared department computers, shift templates, and a complete audit trail.
Shift coverage, PA breakdowns, and leave tracking. Filter by date range, shift type, or staff member to see exactly what you need.
Track programmed activities or hours against contracted targets with running balances. Supports annualised contracts with separate DCC and SPA tracking.
Export rotas as CSV, styled Excel, or JSON — colours preserved. Hand it to payroll, your rota lead, or the college.
Stop rebuilding the same rota every month. Define a pattern once — a week of core shifts, a rolling SHO rotation, weekend cover — then deploy it to any date range in one click. Assign staff or leave shifts unfilled for later.
Set the staffing levels your department needs — how many of each shift type per day of the week. Plans have date ranges, so you can have different requirements for winter and summer. When real shifts fall short, amber gap indicators appear across every rota view.
Auto-fill your workplace's bank holidays from an online database, or add custom ones manually. Holiday dates show up in rose across the rota grid, diary, and statistics — so nobody schedules over Christmas without realising it.
You shouldn't need to export a spreadsheet to know if tonight is understaffed. Simple dashboards show coverage, workload, and leave — the information rota leads actually need.
Track actual programmed activities or hours against contracted job plan targets across the year. Running balances show who's ahead or behind at a glance — vital for annualised contracts where work is spread unevenly across months.
| Staff | Jan | Feb | Mar | Running | ||||||
|---|---|---|---|---|---|---|---|---|---|---|
| Tgt | Act | Bal | Tgt | Act | Bal | Tgt | Act | Bal | ||
| Dr Smith | 10 | 10.5 | +0.5 | 10 | 9.2 | -0.8 | 10 | 11 | +1.0 | +0.7 |
| Dr Patel | 8 | 7.5 | -0.5 | 8 | 8 | 0.0 | 8 | 7 | -1.0 | -1.5 |
| Dr Jones | 10 | 9 | -1.0 | 10 | 10.5 | +0.5 | 10 | 10.8 | +0.8 | +0.3 |
| Dr Lee | 8 | 8.5 | +0.5 | 8 | 7 | -1.0 | 8 | 9 | +1.0 | +0.5 |
Every shift change, every swap, every approval — fully tracked. Staff get a personal "My Shift Changes" feed in their profile with human-readable descriptions. Admins get a department-wide log for compliance and accountability.
Designed by a practising Emergency Medicine consultant with hands-on experience across multiple countries. Every feature exists because it solves a real problem.
Healthcare workers come first. Every feature is designed to make clinicians' working lives easier.
Check your rota on the bus, swap a shift from the break room. Every screen works on every device.
Shaped by emergency care in Shanghai, Dubai, and the UK. Works with your shift patterns, team sizes, and department structure — not just one way of doing things.
“Every rota tool I used in Shanghai, Dubai, and the UK was either a spreadsheet someone emailed around, or a system designed by people who've never worked a night shift. I wanted something simple, functional, and focused on the people who actually do the work — something that makes their lives a little easier.”
EDRota is currently being tested in real Emergency Department environments and we're seeking additional sites for feedback and validation.
Join our beta testing programme — full platform access, no cost, no commitment. Help us build the rota management tool Emergency Departments actually need.
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